A Powerful Tool to Help You Help Patients

Having one system that links services to invoicing has streamlined our processes, saved time, and enhanced our overall practice. Thank you ClinicSource!

— Joyce R., Occupational Therapist, Hartford, CT

Psychologists, counselors, administrators and mental health support staff all work hard to help their patients. As a professional in the field, you deserve mental health software that works as hard as you do, while making it easy to do your job better, faster and more efficiently. That’s why we made ClinicSource.

Created by therapists and perfected by years of practical feedback and improvements, ClinicSource is the fully-integrated EMR and mental health practice management software system that empowers you to spend more time with patients and less time with paperwork. It is simply the best solution on the market for LCSW, LPC, MFT, psychiatrists and anyone working in the field of psychology.

Smarter Design Saves You Time

ClinicSource was designed by therapists, specifically to help practices like yours, so it’s amazingly intuitive and incredibly easy to use. It’s also 100% HIPAA compliant, as well as Drummond ONC Certified and cloud-based, so you can access your mental health EMR software from anywhere, using any web-enabled device.

The ClinicSource therapy practice management software system saves you countless hours by seamlessly integrating all of your mental health billing, scheduling and documentation functions, helping your mental health practice achieve maximum productivity.

Fully Customizable Mental Health Templates for Progress Notes, Mental Health Assessments and More

Extensive template library allows you to report on the full battery of disorders identified in the DSM-5 manual.

The completely customizable mental health templates and other counseling-specific features in ClinicSource were created in collaboration with many accredited mental health professionals, including members of the American Counseling Association (ACA.) Our extensive template library allows you to report on the full battery of disorders identified in the DSM-5 manual, and includes DSM-IV-TR classifications and criteria sets as well.

Extensive mental health templates, like this initial psychiatric consultation template, are fully customizable, allowing you to quickly insert a full battery of assessments based on the DSM V standard

Extensive mental health templates, like this initial psychiatric consultation template, are fully customizable, allowing you to quickly insert a full battery of assessments based on the DSM V standard

In the course of performing extensive research, we found that many psychologists and counselors were confounded by the lack of a single software system that could do everything they needed in their practices. Indeed, many available programs are only capable of handling scheduling. Some just do session notes and documentation. Others only do insurance billing. Some mental health software can handle a few of your practice management tasks, but not others. Sadly, the few systems that can “do it all” are mostly loaded down with features and functions you’ll never need in your mental health practice, making them confusing, slow and burdensome to use.

But ClinicSource was designed to address the specific needs of practices like yours, so you’ll never waste time searching through irrelevant diagnosis and billing codes, goals or modalities. And ClinicSource goes even deeper by allowing you to choose which therapy discipline you specialize in. When you first set up your software, simply choose mental health, and the system automatically focuses on options relevant to you, making it easy to find what you’re looking for. You can add or remove disciplines at any time, and customize fields to present you with the choices you need most.

Mental Health Information Appears Automatically, Everywhere It’s Needed

The comprehensive mental health therapy note templates allow you to insert relevant observations and interventions, along with reporting on each goal’s progress.

The comprehensive mental health therapy note templates allow you to insert relevant observations and interventions, along with reporting on each goal’s progress.

The ClinicSource system was designed with a strong focus on customized reporting for pediatric and adult mental health patients. The therapy-specific session notes receive automatically-flowing information from the other software components, making your reporting nearly effortless. Mental health session notes allow for reporting on assistance type, level, percentage achieved and mastery. Additionally, interventions may be reported for any given goal.

You can effortlessly insert a mental status exam assessment into your therapy note template to report on the patient’s current status during your session, using DSM V diagnoses.

All of this information then flows seamlessly to progress summaries and discharge summaries, letting you quickly track patient progression, including at what percentage each goal was accomplished.

The seamless flow of information continues throughout the entire ClinicSource system, including the scheduling area, where the data will already be loaded when booking future appointments. All patient and session information also flows through to the billing component, dramatically reducing time spent on claims and invoicing. You’ll never have to re-key your psychology CPT codes, diagnoses, modifiers or psychotherapy session details. Multiple providers within a practice can all access a common patient’s file. For instance, if you’re treating a patient using Person Centered Planning, each staff member involved can add codes and log time units as appropriate.

Industry-leading invoicing clearly and intelligently separates the patient side from the insurer side.

The proprietary Appointment Reminder System dramatically reduces no-shows, saving your practice money. The Reminder can be set to automatically send notification texts, emails and phone calls to patients and practitioners alike. It’s totally configurable, so you control the type and frequency of alerts. Recipients can confirm, cancel, and even reschedule appointments from the reminder communication, depending upon the rules you set.

Flexible claims processing lets you handle your mental health billing however you need to, including batch processing sent electronically, or printed, or both. The ClinicSource mental health therapy billing software is fully customizable by patient, provider and insurer. ClinicSource also processes secondary claims, and supports courtesy billing as well. Private pay is not a problem!

With just two clicks, all claims can be created in batch for all sessions waiting to be billed.

With just two clicks, all claims can be created in batch for all sessions waiting to be billed.

Our industry-leading invoicing clearly and intelligently separates the patient side from the insurer side. ClinicSource billing software is fully Medicare and Medicaid compliant, interfaces directly with multiple clearinghouses, and works seamlessly with insurance carriers such as Anthem/BCBS, UnitedHealthcare, Aetna, Cigna, Kaiser Permanente and more.

The entire ClinicSource software system automatically updates, at no cost to you, which keeps your practice up-to-date on new requirements, and helps you satisfy reporting obligations. In the event of an audit, all documentation is already organized and ready to print or deliver electronically.

ClinicSource features a robust reporting system, which helps increase efficiency while eliminating errors. You can run reports for both the clinical and the financial side of your practice. ClinicSource tracks therapist productivity, authorizations, care plans, evaluations, charges, reimbursements and much more. You can even run detailed reports on referrals, letting you know whom to thank, and helping you maintain healthy relationships.

Cloud-Based Convenience, Bank-Level Security

Saves you countless hours by seamlessly integrating all of your mental health billing, scheduling and documentation functions

You can easily synchronize your ClinicSource therapy schedule with Google Calendar or export to Outlook or iCal, and view from any web-enabled device.

You can easily synchronize your ClinicSource therapy schedule with Google Calendar or export to Outlook or iCal, and view from any web-enabled device.

ClinicSource is completely web-based, giving you the ultimate in convenience and mobility, with no servers to purchase and maintain. Imagine the freedom of checking your client schedule from any smartphone. Or documenting your therapy sessions on the fly, right on your tablet. With ClinicSource you can synchronize schedules directly with Google Calendar, or export to Outlook or iCal.

ClinicSource is responsive to the needs of my business, provides a platform that makes documentation easier and relevant, and takes the mystery out of submitting billing to insurance!

— Kathryn A., Speech-Language Pathologist, Richmond, VA

Whether you’re a psychologist, therapist, counselor, LCSW, LPC, MFT, psychiatrist or support staff, you know the importance of mental health practice data security. That’s why ClinicSource uses the same security technologies as major financial institutions. All data exchanged between your computer and our servers is fully encrypted. Further, your data is backed up nightly in our datacenter, as well as to a secure off site location. So, even if your computer crashes, your clinic data is still intact. And the ClinicSource billing component is certified credit card safe.

With full user permission customization ability, you can determine precisely who can access data. Setting up each user according to their role in the practice gives you complete fine-tuned control over access. ClinicSource automatically documents who views what data, and when, and tracks any modifications made. In the event of an audit, your comprehensive HIPAA-compliant report is just a click away. And ClinicSource fully supports assistant therapists, even allowing for supervisors to co-sign their notes.

More Than a Mental Health EMR

You deserve mental health software that works as hard as you do.

It’s true that ClinicSource is a powerful Mental Health EMR, but it’s so much more: it’s a complete practice management system that totally integrates all of your mental health documentation, scheduling and billing in one easy-to-use platform. You may have seen ClinicSource on display at the 2016 APA Annual Convention, presented by the American Psychological Association (APA.) If not, contact us today for a free live demo online!

In the event of an audit, your comprehensive HIPAA-compliant report is just a click away.

The ClinicSource software system was developed by a licensed therapist, and it’s been perfected through years of working with a diverse range of industry professionals to create the ultimate cloud-based software for practices of all types, not only Mental Health (MH), but also Speech Therapy (ST), Occupational Therapy (OT), Physical Therapy (PT), Massage Therapy (MT), Pediatric Therapy and Applied Behavior Analysis (ABA).

If you’re looking for fully customizable mental health templates, reporting features developed specifically for therapists, user-friendly insurance billing options and unparalleled levels of customer support, look no further than ClinicSource: the HIPAA-compliant, ICD-10 ready, ONC Certified software system that lets you spend more time with patients and less time with paperwork.

2016 APA Annual Convention in Denver, Colorado, August 4-7

ClinicSource, proud Exhibitor at the 2016 APA Annual Convention

Try ClinicSource for FREE!

Whether you’re serving adult or pediatric mental health patients, as a single-counselor operation, a medium-sized clinic or a large, multiple-location practice, ClinicSource therapy practice software can help you become a more efficient and effective provider.

Explore all of ClinicSource.com to learn more, and register for a FREE 30-day Trial or Free Live Demo to see how this integrated software system can make it easier than ever to handle all of your mental health practice management tasks, while maximizing productivity and enhancing patient care.