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How To Switch to a Therapy EMR: It’s Easier Than You Think

29 August 2023

August 29, 2023

In: Therapy Documentation Resources

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  • Implementing the right EMR for your practice will ensure streamlined operations, improved patient care, and increased profitability.
  • Testing the system via a pilot program will help train staff and work out the kinks before full implementation.
  • Staff feedback ensures that the system works as efficiently as possible and that adoption is seamless.

In today’s digital age, electronic medical records systems offer a number of advantages over paper records. They can help you keep track of your patients’ medical histories, make appointments and billing easier, and allow you to share information with other healthcare providers more easily.

Making the switch to a therapy EMR can be a daunting task, but it doesn’t have to be, and it’s an important way to keep your therapy practice relevant. Here are the steps you need to follow to make the transition an easy one.

Do Your Research

Before you begin looking at different EMR options, it’s important to do your research and understand what your needs are. What features are most important to you? How much are you willing to spend? Once you have a good idea of what you need, you can start narrowing down your options.

Not doing your due diligence could result in paying more in the long run. No company wants to spend money twice on a new system. 

Find a System That’s User-Friendly

using a tablet

One of the most important things to look for in a therapy EMR is a system that is user-friendly. You don’t want something that’s going to be difficult for you or your staff to learn how to use. Look for a system with an intuitive interface and plenty of support options.

Your efforts will make employees happy while saving the company time and money over the long term. With a user-friendly system, you can spend less time and money on employee training.

Make Sure It’s Compatible with Your Existing Systems

Another important thing to consider is whether the therapy EMR you’re considering is compatible with your existing systems. You’ll need to make sure that it can interface with your current scheduling, billing, and other software. Otherwise, you’ll likely have to do a lot of manual data entry, which can be time-consuming and error-prone.

This step might also require discussing interoperability with your IT department. You’ll want to ensure the new system will work with any other software solutions already in place.

Implement a Pilot Program

line chart

Once you’ve found a therapy EMR that you think will be a good fit for your practice, it’s time to implement a pilot program. This will help you see how the system works in a real-world setting and whether or not it’s truly user-friendly.

If possible, try to find a therapist who is willing to try the system out. This will help you work out any kinks in the system before you fully commit to it.

Find the Right System

There are a lot of different EMR systems on the market, so it’s important to find one that’s a good fit for your therapy practice. Ask other healthcare providers for recommendations, read online reviews, and compare pricing and features to find the right system for you.

Train Your Staff

Once you’ve chosen an EMR system, it’s time to train your staff on how to use it. This is crucial to ensuring a smooth transition and getting the most out of your new system. Make sure to give them plenty of time to familiarize themselves with the software and ask questions if they have any.

This might include setting up a sandbox for your employees to use. A sandbox environment will give them the opportunity to test out any features or functionality that may not make sense to them without making permanent changes. It also provides a way to run through specific scenarios before going live.

Stay Organized

One of the most important things to do when using an EMR system is to stay organized. This means keeping your data clean and up to date, creating backups, and following best practices for using the system. These steps will help you get the most out of your EMR and avoid any issues down the road.

Get Feedback From Your Staff

team working together

Finally, it’s important to get feedback from your staff on how the EMR system is working for them. This will help you identify any areas that need improvement or changes. It will also give you a better understanding of how the system is being used in a real-world setting.

Additionally, feedback from employees helps you identify any gaps or areas of opportunity missed by the initial passthrough. Staff input is a valuable tool that can make or break the transition from paper records to an electronic medical record system.

Go Live

After your staff is trained and you’re confident in using the system, it’s time to go live with it. Start by migrating your most important data first, such as patient medical records, and then slowly start using it for all aspects of your therapy practice.

Final Thoughts

Transitioning to an EMR for your therapy practice doesn’t have to be overwhelming, and it doesn’t have to happen all at once. Detailing a step-by-step plan that involves your entire staff will allow you to implement it a little bit at a time and give everyone in your office a chance to familiarize themselves with the new system.

ClinicSource offers many benefits to your therapy practice — like streamlined operations, improved patient care, and increased profitability. It’s the ideal EMR solution for any practice needing to integrate more efficient processes.

Book a demo to see the difference that ClinicSource can make in your practice.



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